What is When I Work used for?

When I Work is employee scheduling and time clock software for shift-based teams, with mobile apps for managers and staff. It is a good fit for retail and restaurant shift scheduling, and replacing group-chat scheduling.

How much does When I Work cost?

Paid plans for When I Work start at $2.50 per seat per month, and there is no free plan. A free trial is available.

Is When I Work open source?

No. When I Work is proprietary (closed-source) software and can't be self-hosted. Open-source alternatives to When I Work include Staffjoy Suite, Frappe HR and Horilla.

What are some alternatives to When I Work?

When I Work competes with Deputy, Homebase and Connecteam. For open-source options, see Enlisted's ranked list of open-source When I Work alternatives.

When I Work: features, pricing and alternatives

About When I Work

When I Work is a hosted scheduling and time tracking product for businesses with hourly or shift-based employees. Managers use it to publish schedules and track the hours staff actually work, while employees use mobile apps to see their shifts and clock in.

Tools in this category typically include shift swapping and open shift pickup, team messaging, labor cost tracking and exports for payroll. The vendor site could not be read when this entry was prepared, so confirm the current feature set and plans on the When I Work website.

When I Work is proprietary software delivered as a cloud service and sold by subscription. It is relevant to small and mid-sized employers in retail, hospitality and similar industries that want to move scheduling out of spreadsheets and group chats.

Key features

Shift scheduling
Employee time clock
Mobile apps for staff
Team messaging
Labor cost tracking

Good fit for

→Retail and restaurant shift scheduling
→Replacing group-chat scheduling

Tags: scheduling; time-clock; shift-work; workforce-management; hourly-workers; mobile-app; hr

When I Work: questions and answers

What is When I Work used for?: When I Work is employee scheduling and time clock software for shift-based teams, with mobile apps for managers and staff. It is a good fit for retail and restaurant shift scheduling, and replacing group-chat scheduling.
How much does When I Work cost?: Paid plans for When I Work start at $2.50 per seat per month, and there is no free plan. A free trial is available.
Is When I Work open source?: No. When I Work is proprietary (closed-source) software and can't be self-hosted. Open-source alternatives to When I Work include Staffjoy Suite, Frappe HR and Horilla.
What are some alternatives to When I Work?: When I Work competes with Deputy, Homebase and Connecteam. For open-source options, see Enlisted's ranked list of open-source When I Work alternatives.